Free Printable Photo Delivery Tracker PDF

A photo delivery tracker for galleries, edits, and follow-up

A photo delivery tracker helps photography studios track client galleries, edit counts, proofing status, delivered status, print credits, backups, and follow-up.

Proofing matters because a session may be photographed, culled, edited, waiting for client selections, waiting for final retouching, or ready for gallery delivery.

Use this printable with your gallery platform, backup workflow, usage rights, print sales process, client communication, and delivery deadlines.

Practical setup tips

Before printing the Photo Delivery Tracker PDF, decide what one row represents and how often the page will be reviewed. That keeps the sheet from becoming a catch-all notes page and makes the finished record easier to compare with similar pages in the same binder or workflow.

• Client should be filled in consistently so the sheet remains useful after the first day of use.
• Gallery should be filled in consistently so the sheet remains useful after the first day of use.
• Edits should be filled in consistently so the sheet remains useful after the first day of use.
• Proofing should be filled in consistently so the sheet remains useful after the first day of use.
• Delivered should be filled in consistently so the sheet remains useful after the first day of use.
• Follow-up should be filled in consistently so the sheet remains useful after the first day of use.

If the printable is part of a formal, financial, medical, legal, or compliance workflow, use it as a planning and note-taking aid alongside the official system or professional guidance that applies to your situation.