Free Printable Exit Interview Notes Template PDF

An exit interview template for themes, risks, and follow-up

An exit interview notes template helps HR capture departure reasons, recurring themes, manager feedback, retention risks, and follow-up actions in a structured way.

Risk / pattern helps separate one employee's comment from issues that may need broader review, such as workload, compensation, management, training, culture, or compliance concerns.

Use this printable with privacy rules, anti-retaliation safeguards, company policy, and HR review for sensitive or legally significant themes.

Practical setup tips

Before printing the Exit Interview Notes Template PDF, decide what one row represents and how often the page will be reviewed. That keeps the sheet from becoming a catch-all notes page and makes the finished record easier to compare with similar pages in the same binder or workflow.

• Topic should be filled in consistently so the sheet remains useful after the first day of use.
• Employee note should be filled in consistently so the sheet remains useful after the first day of use.
• Theme should be filled in consistently so the sheet remains useful after the first day of use.
• Risk / pattern should be filled in consistently so the sheet remains useful after the first day of use.
• Follow-up owner should be filled in consistently so the sheet remains useful after the first day of use.
• Action note should be filled in consistently so the sheet remains useful after the first day of use.

If the printable is part of a formal, financial, medical, legal, or compliance workflow, use it as a planning and note-taking aid alongside the official system or professional guidance that applies to your situation.