Free Small Business Starter Printables Pack — 12 PDFs from Invoice to Inventory
Day-one operations stack for a service or product business — invoice, receipt, quote, work order, packing slip, mileage, petty cash. Print before your first sale; replace with software at $5K MRR, not before.
Phase 1 — Selling & getting paid
Quote → invoice → receipt — the cash-collection loop.
Quote / Estimate
Service quote with line items, subtotal, tax, validity period, accept signature — the doc that closes deals.
Open generator →Invoice Template
Itemized invoice with from / to / line items / totals — the document that gets you paid.
Open generator →Receipt Template
Cash receipt — issue when accepting cash payment from a customer.
Open generator →Order Form
Customer order intake — qty × description × unit price × shipping. For phone / walk-in orders.
Open generator →Price List
Public-facing menu / service pricing — print, laminate, hand to walk-ins.
Open generator →Phase 2 — Fulfilling orders
Packing slip, warranty, work order — the documents that ship with the product or service.
Packing Slip
From / ship-to / order metadata / line items / packed-by sign-off — slipped in every shipment.
Open generator →Warranty Card
Product warranty with serial, purchase date, dealer, customer contact — 4-up or full page.
Open generator →Work Order
Field-friendly work order — customer, equipment, problem, parts + labor tables, totals, authorization.
Open generator →Phase 3 — Operations & records
The internal logs that keep you compliant.
Inventory Sheet
Stock counts with reorder points and supplier notes — for monthly inventory cycle.
Open generator →Mileage Log
IRS-friendly mileage log — date, purpose, odometer, business %. Lives in the glove box.
Open generator →Petty Cash Log
Cash in / cash out / running balance — small cash box reconciliation.
Open generator →Phase 4 — Customer-facing
Client intake and event sign-in for service businesses.
How to use the pack
- Day 1: print 50 of the invoice, 25 of the quote, and 100 of the receipt. Stick them in a binder.
- Each invoice numbered manually (start at 1001) — when you graduate to software, the numbering carries over cleanly.
- Service business? Add the work order and client info form.
- Product / ecommerce? Add the packing slip, warranty card, and inventory sheet.
- Tax stack at year end: mileage log + petty cash log. Hand the binder to your CPA — saves 1-2 billable hours.
Why paper beats QuickBooks for the first $50K
QuickBooks at $30/month is $360/year — half the profit of a side-business doing $5K/year. Paper invoices and a spreadsheet handle the first 20-50 customers fine. When invoicing volume passes ~10/week, graduate to software. Paper isn't forever — it's a starter form factor that costs zero and forces clarity.
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